Updated 25 February 2011
Club shall be called the 'De Laune Cycling Club' and will be affiliated to the
National Governing Body for Cycling and other such bodies as necessary to fully
pursue the aims and objectives of the Club.
1.2. The aims and objectives of the Club
To provide opportunities for
and promote participation in cycling and in triathlon to the whole
To offer coaching and
competition opportunities in various cycling disciplines
To ensure a duty of care to
all members of the Club
To provide all its services
in a way that is fair to everyone
To ensure that all present
and future members receive fair and equal treatment without
To be non-profit-making, but any
surpluses made are to be re-invested for the benefit of members
1.3. People wishing to become members must complete an application
form and pay the appropriate annual subscription. Members must agree to be bound
by the Club’s Rules. Applications for membership will be considered at a
committee meeting. Notice of election of membership shall be sent to each
candidate who shall thereupon become a member of the Club and be bound by its
rules and regulations.
The Club reserves
the right to refuse membership or expel from membership, but only for valid and
proper reasons, for example conduct likely to bring the Club or the Sport into
disrepute. The Committee will notify any person so refused, giving the full
reason(s) for the decision . If a person wishes to appeal against this decision,
the appeal will be considered by an Appeals Committee of three impartial members
appointed for this purpose.
1.4. Annual subscriptions for members for
the year to 31st December shall be decided at a General Meeting of the Club for
the following classes of membership:
Ordinary Members of 18 years and
Ordinary Members of 18 years and
over who are full time students.
Junior Ordinary Members of 16 or 17
years of age.
Youth Ordinary Members under 16
years of age.
Associate. This is a social category
and is for people who will not be taking part in cycling activities.
Associate members may not hold office or have a vote.
2nd Claim membership. A category to distinguish
individuals who have joined De Laune CC because
their 1st claim Club is not affiliated to Cycling
Time Trials or to an association De Laune CC
affiliates to. 2nd claim members may express their
views at a meeting however they are not eligible to
vote, hold office, or claim any award.
Honorary Life Members.
The ages for the above classes to be taken as at 1st February.
All subscriptions shall become due on 1st January. Where subscriptions
have not been paid by the last day of February the membership shall be deemed to
have lapsed, the individual shall no longer be a member of the Club, nor enjoy
the privileges of membership. Subscriptions of members joining the Club after
1st September of any year shall be deemed to expire on 31st December of the year
Any member with 50 or more years membership of the Club will
automatically become an Honorary Life Member.
1.4 Members may be:
i. Youth members (15 or under)
ii. Junior members (16 or 17 years)
iii. Student (full-time students aged 18 or over)
iv. Adult (aged 18 or over)
The ages for the above classes to be taken as at 1st January*.
a) Ordinary Members (First Claim).
b) Second Claim members (see rule 1.6).
c) Associate. A social category for people who will not be
taking part in competitive cycling activities. Associate members
may express their views at a meeting however they are not
eligible to vote or hold office.
d) Honorary Life Members. Members may be appointed to this
membership class for long service or for services to the club
and are exempt from paying membership subscriptions.
1.5 Annual subscriptions for all categories of membership, for
the year to 31st December shall be decided at a General Meeting
of the Club.
1.6. If a member resigns or their
membership lapses, they are required to return trophies, equipment or other Club
property to the Club within seven days. Any outstanding trophy or medal
presentations will not be made.
Medals previously presented are not required to be returned.
A committee of five ordinary members shall be elected at the Annual
General Meeting and the affairs of the Club shall be managed by the committee,
Officers of the Club and promoters of all the Club's open events. The committee
shall meet as often as may be necessary and shall have power to replace any
committee member missing three consecutive meetings. A quorum of five shall be
necessary to transact business.
The Officers consist of: Chairman, General Secretary, Treasurer,
Captain, Vice-Captain, President and immediate Past-President, Editors of De
Laune News and Website, Secretaries for: Road, Off-Road, Track, Time-Trial,
Triathlon, Membership, Youth Development, and Property.
The Club Treasurer shall administer the Club’s General accounts under the direction of
the committee and shall have authority to sign all cheques drawn on the Club's
general funds and/or other authorities for payment up to and including £75. All
other cheques and/or other authorities for payment must be signed by two Club
Trustees or one Club Trustee and the Club Treasurer. However, in the event of any individual project or promotion being financed from
Club funds, then the maximum amount allowed must not exceed £1,000.00 unless
authorised by a general meeting.
Similarly, the Club Committee shall direct the Club’s General accounts, making
proper consideration towards annual budgets.
1.9. Assets held by the Club or its
Trustees are not to be distributed by means of a bonus, dividend or other
payment severally among the members of the Club. “The Club Memorial Fund Rules”
set out elsewhere in this document detail special conditions for particular
assets of the Club.
In conjunction with the Club
Memorial Fund Rules, upon dissolution of the Club, all of the Clubs Assets
(after resolving any liabilities) must be passed to a combination of the
organisations outlined below:
other local Community Amateur Sports
Clubs (CASCs) within the sport of cycling,
the National Governing Body for
names of the organisations and the proportions of funds for each to be decided
at the General Meeting of the Club at which the Club is dissolved.
1.10. The Club’s Annual General Meeting
shall be held not later than the last day of June of each year. The purpose of
this Meeting is to:
Present the Club accounts and
balance sheet of the previous year, having been examined by two
nominated Club members who are not Officers of the Club.
Elect Club Officers for the
Nominate two Club members to examine
the Club accounts for the following year. These may not be Officers
of the Club.
Decide open promotions for the
following year and winter activities for the forthcoming season.
Transact such other business as may
A Special General Meeting shall be called within 28 days of the receipt of
a written requisition signed by at least 10 ordinary and/or Honorary Life members or by three of the
Memorial Trustees, stating the reason for calling such a meeting and which shall
be the only business transacted thereat.
A General Meeting shall have the authority on recommendation from the Club
Committee to elect a President and/or Vice Presidents, to grant Honorary Life
Membership or award the Club Gold Badge of Honour in recognition of outstanding
services. The President shall not hold office for more than 5 consecutive years.
rule shall be made, altered or rescinded except at a General Meeting, 14 days
notice of which proposed alteration etc. shall have been given to all members of
the Club and all members shall be bound by a majority of two thirds of the votes
cast by ordinary and honorary members at such meeting.
Club colours shall be light blue, brown and white. The design of the racing vest
shall incorporate these colours and be approved by the members at a General
Meeting. The Club clothing shall bear the name of such sponsors as the Club may
have from time to time. The Club badge shall be a shield with ‘De Laune’
diagonally across it.
Club Committee shall be arbiters of the interpretation of all rules and shall
have power to deal with any matter not provided for in the rules.
2. Rules of Racing
All Club racing to be governed by the regulations of the appropriate
governing body for each discipline.
Entries for all Club events must be accompanied by the appropriate entry
fee. Entry fees are to be set by the organiser at a level designed to cover
Members whose subscriptions are in arrears will not be allowed to enter any
Club promotion or to ride for any Club trophy or prize.
A member owing the Club money may not complete in the name of
the Club. Only individuals who are members of a Club affiliated
to CTT may ride Club time trials. 2nd claim members are not
eligible for Club awards.
Handicap prizes may be awarded in conjunction with all Club road time
trials, one prize for six to nine entries, two prizes for ten or eleven entries
and three prizes for twelve or more entries.
Members competing in Club races and time trials shall take not more than one
Club medal for any one performance. Members shall be allowed to decide which
medal they wish to take.
2.8. Any first claim member who beats an existing
Club record whilst riding in a open, semi-open or association event (provided it
is ridden in the Club's name), a De Laune CC time trial or De Laune CC private
time trial shall be entitled to hold any plaque marking the record until it is
again beaten and to receive a bronze medallion suitably engraved. In the case of
the hill climb, the race must take place over the Club's official course.
records made on the road must be claimed with supporting evidence within 60 days
in writing to the Time Trial Secretary and subsequently submitted to the Club
Committee for approval.
In addition, Veterans will be able to claim
Club records based on their age and receive a bronze
medallion, suitably engraved, for up to four records. In the event of more than
four records being broken, a bronze medallion mounted and suitably engraved to
be awarded. No record will be considered if a better time or distance has
already been made by a record holder of a greater age. No claim
to a record will be considered unless the rider has beaten his
Veterans' Time Trial Association age-related 1st Class Standard
time if male or her 3rd Class Standard time if female. The first
two paragraphs of this rule apply to these age-related records
except that the hill climb is not included and record claims
should be made by 31st October of the year in which the record was broken.
2.9. Performances in track record attempts
equalling or improving upon existing Club records, must be vouched for by at
least two authorised Club Timekeepers and/or BCF Timekeepers; independent
watches must be used, the slowest time to be claimed.
claims for records made on the track must be submitted within 28 days to the
Track Secretary and subsequently submitted to the Club Committee for approval.
Any objection to a Club road or track event must be notified within 48 hours of
the time of the alleged offence to the event promoter who will report the matter
to the next Club committee meeting. The Club committee will then deal with
objection in accordance with the relevant current rules of the appropriate
A 25 miles time trial shall be held annually for riders who are novices (i.e.
they have not won an award for gaining a scratch placing in the first three in
any Club or Open time trial). The winner shall hold the Memorial Shield for one year.
2.12. Club Best All-Rounder Competition: To be
decided annually by the performances of first-claim members over the following
events promoted by the Club: Championship 25 miles time trial, 5 miles track
championship, open circuit race, open cyclo-cross event and hill climb.
for each event shall be awarded for placings as follows:
2nd 5 points
3rd 4 points
4th 3 points
5th 2 points
6th 1 point
gained shall be collated from the event result sheets by a competition organiser
to be elected annually at the General Meeting. Riders need not ride in every
event to qualify. If two or more riders share the same number of points at the
end of the competition, their final position in the competition shall be decided
by the Club committee, taking into account placings in all events in the
winner shall be known as the Club Best All-Rounder.
2.13. The Club committee shall decide annually
the closing date of the following Club competitions and all claims by
first-claim members for times recorded in open, semi-open or association and
Club events to be considered must be submitted to the Time Trial Secretary and
accompanied by a result sheet. Times recorded in private time trials and all
other events on the same day as a Club event (except the hill climb) shall not
be eligible. Subject to the foregoing, eligible events shall be open to all
riders of the category for which each of the competitions is designated, and
shall not be restricted to the class or ability of the competitors, with the
exception that men's events with 20% of the entry reserved for women shall be
eligible for the Women's Time Trial competition.
The Club Time Trial Competition
shall be decided over 25, 50 and 100 miles and an average speed for
each qualifier shall be calculated by the Time Trial Secretary upon
the basis of the CTT BAR Competition. The rider with the highest
average speed over the three distances in any one year shall be
known as the Club Time Trial Champion.
The Junior or Youth member showing
the best average speed in two 25 mile time trials in any one year
shall be known as the Club Junior Time Trial Champion.
The Club Veteran Time Trial
Competition for members aged 40 years and over shall be decided over
two 10 and two 25 mile events and an average speed for each
qualifier shall be calculated by the BAR
Co-ordinator on the
basis of the Veterans' Time Trials Association BAR competition. The
rider with the highest average speed over the distances in any one
year shall be known as the Club Veteran Time Trial Champion.
The Youth member showing the best
average speed in two 10 mile time trials in any one year shall be
known as the Club Youth Time Trial Champion.
The woman member showing the best average speed in one 10 mile and
two 25 mile time trials in any one year shall be known as the Club
Women's Time Trial Champion.
2.14. The following Club Track Championships
shall be held annually and shall be open to first claim members.
The Junior Track Championship shall
comprise three events, namely 500 metres sprint, 6 lap individual
pursuit and 500 metres standing start time trial.
The Youth Track Championship shall
comprise three events, namely l lap sprint, 3 lap individual pursuit
and 500 metres standing start time trial.
Entrants for each Championship must ride all three events to qualify
and points shall be awarded for each of the three events on a pro
rata basis (i.e. for 10 entrants, 10 points for 1st place down to 1
point for 10 place and for 9 entrants 9 points for 1st place down to
1 point for 9th place).
Club Memorial Fund Rules
the sale of the property at 93 Choumert Road, Peckham, London SE15 the net of
the sale proceeds thereof (the “Memorial Clubroom Fund together with the
existing Fund”) are held on trust by the Memorial Trustees according to the
terms of these Rules.
Trustees are to maintain the Fund as a permanent memorial to those members who
lost their lives as a result of the two World Wars and where appropriate (as stated below) shall
be entitled to distribute part of the annual income for the benefit of the Club
and the sport of cycling in general.
Fund is held in the names of four members as Memorial Trustees for the Club
(referred to as “Trustees” in these Rules) duly elected at a General Meeting of
will be elected at the Annual General Meeting to serve for three years until the
day after the third Annual General Meeting after their election.
Trustee dying or retiring in office may be replaced by a member duly elected at
a General Meeting of the Club who shall then hold office until the Trustee whom
he/she is replacing would have been eligible for re-election
according to Rule 3.2.2.
Trustees are to hold all investments of whatever kind that are placed under
their control, upon trust for the De Laune Cycling Club.
recommendation of the Trustees from an independent financial advisor (who is
qualified to give advice by his ability in and practical experience relating to
the proposed investments), monies in the Fund are to be invested in authorised
securities in accordance with the Trustee Act 2000 or any subsequent amendment
thereof PROVIDED THAT before making any investment the Trustees must consider
the suitability of the kind of investment and the need for diversification in so
far it is appropriate to the Fund. The Trustees should at all times conduct the
business of the Fund as would a prudent man of business.
Trustees will obey the lawful written directions of the Club from time to time
with regard to the custody control handling and realising of those investments
subject to their obligations as Trustees, and in accordance with these Rules and
the Club General Rules. Cheques or other withdrawals from the Fund must be
supported by the signatures of three of the Memorial Trustees.
the Trustees (acting in a bona fide
and responsible manner) deciding on the most appropriate investment for the Fund
they will inform the Committee of the details of this, together with any
supportive and proper advice from an independent financial advisor. They will
also inform the Committee from time to time with regard to any developments or
changes to the investments.
Trustees’ general duty is to invest as far as reasonably possible to balance
income yield and capital growth. To this end the Trustees shall protect the
capital value of the Fund (so far as reasonably possible) with regard to Rules
3.2.5, 3.2.6 and 3.2.7 but notwithstanding this, the Trustees (acting bona fide
and in the best interest of the beneficiaries) are authorised:
To allocate a maximum of seventy-five per cent of
any net annual income accruing from the previous year even in the
event of a reduction in capital value. However, the Trustees in
their sole discretion and upon agreement may reduce this percentage
if they consider circumstances dictate.
Subject to 3.2.8 (i) any surplus income may, upon
the Trustees receiving a written request from the Committee, be paid
to the Committee for them to use for the benefit of the Club.
Such payments may only be used to further the
aims and objectives of the Club or other CASCs, and in accordance
with the rules concerning CASCs set out in the Finance Act 2002 (and
subsequent amendments of that Act).
3.3. Investment and
Administration of Fund
Fund is to be administered in accordance with the Memorial Clubroom Rules and
kept separate from any other monies of the Club.
Trustees will prepare accounts for approval at the Club’s Annual General
Trustees will appoint accountants to examine the accounts annually.
3.4. Notice and
Alteration of Memorial Clubroom Rules
alteration of the Club Memorial Fund Rules may occur without:
approval of a three quarters majority of those present and voting at
a General Meeting.
a Meeting must be called in accordance with the Club’s General
3.5. Notice of
the event of any proposed scheme involving the capital proportion of the Fund
(i.e. more than that allowed to be disbursed to the Committee under rule 3.2.8)
Such a scheme will require ratification at a
subsequent Special General Meeting to be held not earlier than three
calendar months from the date of first approval.
This Meeting must be called in accordance with
the Club’s General Rules
The scheme must not be in contravention of the
rules concerning CASCs set out in the Finance Act 2002 (and
subsequent amendments of that Act), nor of any other rules of the
Club, in particular rule 1.9.
Members shall be entitled to submit postal votes
for any such scheme proposed.
dispute or difference which may arise as to the meaning or interpretation of the
Club Memorial Fund Rules or as to the powers of the Trustees or Committee or the
validity of any election or proceedings of the Committee may be referred for
determination to a practising solicitor of at least seven years’ standing, whose
decision shall be final and binding on all members of the Club.
New Club Rules
after SGM held 5 October 2006
Minor amendments to 1.11, 3.1.2 & 3.2.3
from the AGM 8 March 2007
Amendments to 1.8, 2.5, 2.8 & 2.13 from
the AGM 1 May 2008
Amendments to 1.4, 1.7, 2.4, 2.5, 2.11,
2.13 from the AGM 24 February 2011
Date of this publication 25 February 2011